Terms of Use
Terms & Conditions of ONGC Vendor Registration
Version:1, dt. 26.11.2025
ONGC use to purchase material and services of approximate annual value of Rs. 30 Crore. In order to streamline procurement of regular material and services, ONGC intends to embark the process of Vendor Registration for various categories of materials and services. Vendor Registration may enable ONGC to skip bidder’s repeated evaluation in subsequent tenders. Documents and information submitted by Vendors during Vendor registration may not be evaluated in subsequent tenders, subject to validity of such documents and information.
Broadly the process of Vendor Registration (VR) will be governed by following terms & conditions:
1.0
Vendor Registration is a continuous process open throughout the year.
2.0
Any firm, situated in India or abroad, which is in the business of providing Goods/ works/ services of specified categories as available on ONGC Vendor Registration portal shall be eligible for registration.
3.0
Vendors should possess valid Digital Signature Certificate (DSCs) Class III for Registration.
4.0
Vendors, against whom punitive action has been initiated or taken, shall not be eligible for registration/re-registration during the currency of punitive action. Registration requests may not be entertained from such firms, stakeholders, who have any Interest in deregistered/banned firms.
5.0
Vendors can select the category of material and services for which they intend to register themselves by submitting requisite information and documents. ONGC will evaluated their submitted information and documents. In case of any deficiency or ambiguity in furnished information and documents, ONGC will seek those deficient documents from Vendors. However only two rounds of clarification will be sought from the Vendors. In case vendors fails to furnish the required documents and information even in two round of clarification, they will be debarred for minimum 6 months from re-submitting their request for Vendor Registration for that category of material and services. However, during this period, vendors may apply for VR for other category of material and services.
6.0
Vendors are required to furnish documents and information under three categories, viz. Commercial, Technical and Financial. Accordingly, ONGC will evaluate Vendor under these three categories for a particular material or services. On successful evaluation under all three categories, Letter of Registration (LoR) will be issued mentioning their qualification in all three categories for that material or services. In case of partial qualification, LoR will be issued for partially qualified categories for that material or services.
7.0
LoR will be issued for a particular item or services. Hence bidders are required to apply for their registration for each item or services for which they intend to participate in ONGC tenders.
8.0
EMD Exemption: Vendors with LoR wherein they are qualified in all three categories viz. Commercial, Technical and Financial are exempted from submitting EMD for future tenders for that category/item. Vendors having LoR with partial qualification will not be exempted from submitting EMD.
9.0
In future ONGC tenders, registered Vendors will be exempted from evaluation of documents for those categories for which they have obtained successful LoR. For rest categories and for meeting additional tender conditions, if any, Vendors will be required to submit requisite information / documents.
10.0
Each LoR shall be issued with Validity period, commensurate with the validity of submitted document & information. Vendors may update their documents / information one month prior to the expiry of LoR validity. For this purpose Vendor will be required to submit their request for renewal.
11.0
LoR will also contain information about the quantity / volume/ Value of jobs for which they are registered. Such LoR can be used for the corresponding quantity / volume/ Value of tenders only, subject to their validity.
12.0
Performance and conduct of every registered supplier will be monitored by the concerned Department. ONGC reserve the right to deregister firms who do not perform satisfactorily or fail to abide by the terms and conditions of the registration or fail to execute contracts on time or supply substandard
goods or make any false declaration or their submitted documents/information / declaration is found to be incorrect, even during the validity of registration.
13.0
Minimum 90 working days are required by ONGC to evaluate the Vendors proposal for registration, accordingly Vendor should initiate their process for Vendor Registration.
14.0
In future, ONGC will invite tenders from enlisted vendors only. Therefore, the interested bidders are required to enlist themselves with ONGC for their respective items/categories as early as possible, else they will loose the change to participate in ONGC tenders.
15.0
Vendors must continuously watch the ONGC Vendor Registration Portal for new categories of materials/Services and submit their requests accordingly for registration for such new categories of materials/ services. Regarding addition of new categories of materials/ services, no separate communication will be issued by ONGC.
16.0
Vendor Registration does not guarantee any award of contract or placement of PO.
17.0
Bid Security Declaration: Vendor to confirm acceptance of following undertaking,
"We (Name of the bidder) hereby declare and accept that if we withdraw or modify our Bid during the period of validity, or if we are awarded the contract and we fail to sign the contract, or fail to submit the performance security before the deadline defined in the NIT, we will be banned for a period of two years. We understand that no further correspondence in this regard shall be accepted by ONGC"
"We (Name of the bidder) hereby declare and accept that if we withdraw or modify our Bid during the period of validity, or if we are awarded the contract and we fail to sign the contract, or fail to submit the performance security before the deadline defined in the NIT, we will be banned for a period of two years. We understand that no further correspondence in this regard shall be accepted by ONGC"
18.0
Requirement of separate POA for Authorized Signatory: If it is found that the bid has been signed by a person other than the individual whose Power of Attorney (POA) was submitted during vendor enlistment, the bidder must submit a fresh and valid POA authorizing that person to sign and submit the bid on behalf of the firm for ONGC tenders.
19.0
Integrity Pact (IP) Requirement: In addition to the General Integrity Pact submitted during vendor enlistment, bidders shall be required to submit a tender-specific Integrity Pact, if it is specifically demanded in the concerned tender.
20.0
Enlisted vendors shall ensure that the validity of their Registration and Enlistment remain valid. Requests for renewal, along with all requisite documents, must be submitted sufficiently in advance of expiry of registration. It may be noted that the NIT and other tender timelines will not be extended on account of delayed renewal, as the portal remains accessible 24x7 throughout the year. ONGC will not be obligated to entertain any representation or request arising from non-compliance with this requirement.